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Birth registration provides legal proof for identity, civil status, age, dependency status in the family and a wide variety of rights for an individual. Registration of birth and the issuing of birth certificate are interlinked events. Registration of birth is very important for obtaining the birth certificate. The RBD act clearly specifies that the registrars in the local bodies are required to issue the birth certificate free of charge, on births reported with in 21 days of occurrence.

The birth certificate is significant for an individual for personal identification and protection as indicated below:

  1. The fact of birth may become necessary for one to prove the parentage, family relationship and settlement of property rights.
  2. A birth certificate is necessary to establish the date of birth and proof of age which may be required in a wide range of areas like ...
  3. Admission of children in schools, where the proof of age, name and nationality are important.
  4. Admission to government, semi -government and private services.
  5. To enrol the name of child in ration card.
  6. Availing the welfare schemes and grants of Government for those in Below Poverty Line (BPL).
  7. Admission to orphanages, destitute homes, shelter homes and old age homes where the age limit is mandatory to determine the individual in the category of juvenile, adult or aged.
  8. Employment in factories and other industries.
  9. Recruitment in armed forces and military service.
  10. Proof of identity - to enlist in the voters list in local body election.
  11. To prove the domicile (citizenship) and nationality.
  12. For availing schemes and insurance policies needed to prove age and family bonds.
  13. To avail the protection of law – especially to the children committing an offence before attaining the age of 18 years.
  14. Claiming social security benefits under health schemes, pensions and other welfare schemes.
  15. Obtaining driving license, passport etc.
  16. Other purposes where maximum or minimum age limits are prescribed.


The registration of birth is important to the government for updating the statistics on population and providing the necessary services based on population.

In urban areas, the local bodies are responsible for carrying out the process of birth and death registration. Registration of birth and death and thereby obtaining the certificates will be difficult, if it is not been done within 21 days of occurrence of the event.

The lack of awareness on how to register and obtain the certificates caused the poor registration of births and deaths in India. Hence it is important for everyone to know on how to access the facilities for birth and death registration. Two basic steps are required for birth and death registration.

  • The first one is to inform the local registrar in the municipality about the occurrence of birth and death by the designated official/individual and
  • the second is to obtain the certificate by the individual from the municipality. In most of the Urban Local Bodies the commissioner/ secretary/health officer is designated for issuing birth and death certificates.


The registrar designated as per the RBD act is entitled to issue the certificate for birth, death and stillbirth. In ULBs, usually the Commissioner /Health officer is designated to issue birth and death certificate. The individual who is looking for the certificate has to go directly to the respective municipality, if it is registered within the said time. The RBD Act recommends the issue of the certificate free of charge. However, municipalities are charging an amount of Rs.10 to 20/- for the certificate as cost of lamination of certificate. The key issue on the birth and death registration system is that the majority of citizens have not collected their birth/death certificate, even though the occurrence of it are registered by the informant.

It is not compulsory to put the name of the child at the time of registration. However, it is mandatory to ensure the name of the child is in the birth register and in the certificate before producing it as a proof required for several reasons. The name can be entered by reporting to the registrar within one year of registration with out any fee. The name can also be incorporated after one year but within 15 years of registration with a fee of Rs.5/- (five). The registrar will issue a fresh certificate with the name of the child. The errors in the particulars can also be corrected in the birth certificate by informing the registrar.

Visit here to download the various Birth Registration forms of the states: http://formstore.in/files/category/16-birth-certificate/

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