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In the era of Internet, there is a strong movement to digitise all forms format and force users to visit online to fill the form. Does this mean that in due course physical forms will lose its purpose and will be completely replaced by the online mechanism?
Yes, the advantage of the online form is tremendous. You get the details in the digitised format. Secondly, you can receive payments for the forms online by using online payment gateways. This way, the process is simplified, the user need not go to the office to obtain the form and then to submit the form in the office. The user gets the acknowledgement, and he/she can track the application/ form status online (in of course majority of the cases).
Then why do you still need physical forms?
Persons with no access to internet
Number one requirement for the physical form is for those who still do not have access to the web, computer or smart phones. The report said overall Internet penetration in India is currently around 31%. (Source). And the major penetration problem is in the rural India. Here is what one report stateQuote
“Urban India with an estimated population of 444 million already has 269 million (60%) using the Internet. Rural India, with an estimated population of 906 million as per 2011 census, has only 163 million (17%) Internet users. Thus, there are potential approximately 750 million users still in rural India who are yet to become Internet users; if only they can be reached out properly.”
A similar TRAI report states like this
Persons with poor knowledge of internet / online system
If you see the current generation of mobile/computer users, the majority of them are limited by the use of social media like WhatsApp and Facebook. But once it comes to filling the form online, the users just fails. It may either due to non-selection, incorrect format, missing validation entry or may be attributable to internet failure. It is essential that either the online form is flawless or there is an option for offline form entry.
Errors in Online Form
The biggest problem in online form filling is online form itself. How many times you have witnessed, server errors, errors on the incomplete page redirection, failure in submission e.t.c. Most of the Government are using local developers hired on contract from NICSI by NIC and placed for development. What is meant is that every time the wheel is re-invented. Every time a coding is done and using all most always different backend application. Admit it, the Government Online form system is still in infancy and will take much more time to mature. Now we do have 20-30% computer penetration, but we have 60-70% mobile penetration. Do we have the online mobile optimised forms? The answer is big NO.
Persons with Disability
The biggest problem faced is the PoW, the Persons with Disability. These people have the real issue in accessing the forms online. The assistance is weak, and they struggle even to find the form.
Till the industry matures, Government standardises the formats and backend, the interface is seamless, intuitive and interactive, the need for offline forms will continue for long and the Government sadly who are doing away with offline forms (even the links to the forms are also not visible or hidden deep down in the website), will have to evolve and keep the game simple. So does our efforts to capture and provide free forms for everybody. Read our mission here: What do FormStore Stand for
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Birth registration provides legal proof for identity, civil status, age, dependency status in the family and a wide variety of rights for an individual. Registration of birth and the issuing of birth certificate are interlinked events. Registration of birth is very important for obtaining the birth certificate. The RBD act clearly specifies that the registrars in the local bodies are required to issue the birth certificate free of charge, on births reported with in 21 days of occurrence.
The birth certificate is significant for an individual for personal identification and protection as indicated below:
- The fact of birth may become necessary for one to prove the parentage, family relationship and settlement of property rights.
- A birth certificate is necessary to establish the date of birth and proof of age which may be required in a wide range of areas like ...
- Admission of children in schools, where the proof of age, name and nationality are important.
- Admission to government, semi -government and private services.
- To enrol the name of child in ration card.
- Availing the welfare schemes and grants of Government for those in Below Poverty Line (BPL).
- Admission to orphanages, destitute homes, shelter homes and old age homes where the age limit is mandatory to determine the individual in the category of juvenile, adult or aged.
- Employment in factories and other industries.
- Recruitment in armed forces and military service.
- Proof of identity - to enlist in the voters list in local body election.
- To prove the domicile (citizenship) and nationality.
- For availing schemes and insurance policies needed to prove age and family bonds.
- To avail the protection of law â€“ especially to the children committing an offence before attaining the age of 18 years.
- Claiming social security benefits under health schemes, pensions and other welfare schemes.
- Obtaining driving license, passport etc.
- Other purposes where maximum or minimum age limits are prescribed.ï¿¼
The registration of birth is important to the government for updating the statistics on population and providing the necessary services based on population.
In urban areas, the local bodies are responsible for carrying out the process of birth and death registration. Registration of birth and death and thereby obtaining the certificates will be difficult, if it is not been done within 21 days of occurrence of the event.
The lack of awareness on how to register and obtain the certificates caused the poor registration of births and deaths in India. Hence it is important for everyone to know on how to access the facilities for birth and death registration. Two basic steps are required for birth and death registration.
- The first one is to inform the local registrar in the municipality about the occurrence of birth and death by the designated official/individual and
- the second is to obtain the certificate by the individual from the municipality. In most of the Urban Local Bodies the commissioner/ secretary/health officer is designated for issuing birth and death certificates.
The registrar designated as per the RBD act is entitled to issue the certificate for birth, death and stillbirth. In ULBs, usually the Commissioner /Health officer is designated to issue birth and death certificate. The individual who is looking for the certificate has to go directly to the respective municipality, if it is registered within the said time. The RBD Act recommends the issue of the certificate free of charge. However, municipalities are charging an amount of Rs.10 to 20/- for the certificate as cost of lamination of certificate. The key issue on the birth and death registration system is that the majority of citizens have not collected their birth/death certificate, even though the occurrence of it are registered by the informant.
It is not compulsory to put the name of the child at the time of registration. However, it is mandatory to ensure the name of the child is in the birth register and in the certificate before producing it as a proof required for several reasons. The name can be entered by reporting to the registrar within one year of registration with out any fee. The name can also be incorporated after one year but within 15 years of registration with a fee of Rs.5/- (five). The registrar will issue a fresh certificate with the name of the child. The errors in the particulars can also be corrected in the birth certificate by informing the registrar.
Visit here to download the various Birth Registration forms of the states: http://formstore.in/files/category/16-birth-certificate/
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